Why should you outsource payroll

1.Cost savings

  • Outsourcing payroll often saves a firm money compared to carrying out the task in-house. Processing payroll in-house means investing in the necessary computer equipment, payroll or accounting software and providing training to ensure that payroll is processed correctly.
  • Additionally, employers must stay up-to-date on changes in tax rules, personnel, and accounting deadlines. Missing these matters can be costly and expose the business to additional liability.
  • It is especially cost-effective to outsource payroll where employees work varying amounts of hours, you have to pay payroll taxes for multiple regions, you are losing money by manual timekeeping, or you have a high turnover rate.

2.Prioritizing core business

  • Payroll is unlikely to be a core function of your business. Because it is a non-core function, any time and resources that you devote to it, means less time you have to focus on revenue-generating activities. By placing an expert in control of your payroll processing, you can better use your time in areas more closely related to your core business or revenue centers, such as customer service, sales and marketing. 

3.Saving time

  • Whether you have 10 employees or 100 employees, payroll processing demands significant time and attention. Processing payroll in-house means you or your staff may need to input extensive data.
  • When you consider the time spent processing and managing payroll, outsourcing to a trusted service provider may seem attractive. Time is money, after all.
  • Additionally, outsourcing payroll can help you avoid unexpected losses of time that may occur if you make a payroll mistake, or if you receive notice of an unexpected audit. Your service provider can help avoid these mistakes and let you focus on your core operations.

4.Expert access

  • Working with an outsourced international payroll provider means you gain access to their years of expertise. This instant access is especially important if you work in multiple jurisdictions and need an expert who is familiar with all local rules and regulations.
  • Outsourced payroll providers hire individuals who have an in-depth understanding of payroll laws and regulations, including complex payroll tax issues.

5.Regulatory compliance

  • One of the most daunting tasks for small- to mid-sized businesses is complying with laws, regulations and mandatory rules, especially when foreign governments are involved.
  • Businesses may need to have an in-depth understanding of various regulations to avoid running afoul of the law. This includes being on top of labor, tax, immigration, anti-discrimination and insurance laws.
  • Legal and compliance requirements relating to payroll are often complex. It becomes even more complicated when operating internationally. For example, in some countries vacation or holiday bonuses must be paid, whereas in other countries it is optional. In addition, there can be regional and municipal variations in the law. For example, in the U.S. states of Oregon and Wisconsin, employees need only be paid on a monthly basis, while in most other states workers must be paid more regularly.
  • By outsourcing payroll to a trusted service provider, you can delegate this task to a company that is knowledgeable about local, regional and national laws and regulations. You can avoid penalties or unnecessary audits that are triggered by your non-compliance.
  • A top payroll provider will ensure that your payroll process complies with the current rules, and ensure that you have a good understanding of payroll laws.

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